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Safeguarding information



Keeping children safe in school is very important to us and we take this aspect of our work very seriously. We have a number of policies and protocols to help us achieve this.


This includes :


  • Health and Safety procedures
  • Site safety and site management
  • Administering First Aid and looking after children with Medical Needs
  • Safe use of the internet
  • Intimate care where children have specific toileting needs
  • Catering and food safety and hygiene
  • Recruitment procedures to ensure appropriate staff are appointed
  • Protocols for the use of parent volunteers
  • Dealing with allegations of bullying
  • Promoting positive behaviour
  • Fire and evacuation procedures
  • Identifying potential hazards, and minimising risks
  • Data Protection
  • Curricular opportunities enabling children to learn how to be safe



We also have a legal duty as part of the children’s workforce to take action where there is a perceived risk that a child or children are going home to an environment where there is a risk of significant harm and child abuse.


There are a number of child protection procedures to help us with this aspect of our work. Child Protection refers to protecting children who are suffering, or are likely to suffer significant harm from some for of maltreatment. This is an importnat part of our safeguarding responsibilities. 


It is the responsibility of all members of staff and other adults working in the school to protect and safeguard the welfare of children in our care.


Where there is suspicion that a child is being abused, this becomes a Child Protection matter.


Abuse can be in the form of sexual, physical, emotional and neglect.


It is very important that staff report any signs or suspicions of abuse. Details signs that indicate that a child might be experiencing or have experienced abuse is included in the school’s Child Protection training or Induction Programme/briefing for members of staff.





Health and Safety and Site Safety


The health and safety of children and adults on the premises of the school is not the responsibility of just one person. Every member of staff has a duty to identify any risks and minimise the risk of harm or refer any hazards to the most appropriate person.


Staff working with children must always assess any hazards and potential risks and take action to minimise any health and safety risks.


We also ask that all visitors act in a responsible and safe way. The school is not directly open to the general public and all visitors must come via the front entrance before entering the school and declare their purpose of visit.


Staff are asked to enforce whole school rules to keep children safe and these rules are shared with the pupils.


We have a caretaker who looks after our site and maintains the premises. Equipment is routinely inspected and maintained. We also involve a member of the Governing Body to monitor our work regarding Health and Safety and compliance with statutory regulations.


A designated member of staff is responsible for the overall management of Health and Safety and this is monitored on a termly basis by the Academy Trust.




No member of the public is allowed to wander into the school.


Visitors including parents who wish to enter the main part of the building beyond the internal security door are asked by school staff to confirm their identity, the nature of their visit and are asked to sign the visitors’ register.

Any member of staff who lets a visitor into the main part of the building will:


  1. Establish the identity of the visitor and the purpose of their visit.


  1. Ensure they sign the Visitors’ Book.


  1. Issue the visitor with a ‘visitors’ badge/label.


Visitors such as educational psychologists, supply teachers, nurses, sports coaches and inspectors working with children  will have undertaken appropriate checks by their 'providing' organisation. The school will ask for verification. These visitors are also asked to wear a Visitors’ Badge.

It is the school’s policy to ensure that regular parent volunteers or helpers are referred to the Disclose and Barring Service to ensure they are able to work with children.


Volunteers or helpers who are awaiting checks or who are only visiting on a ‘one off’ basis should be supervised at all times and are unable to work on their own with children.



Pre-appointment checks


All staff and regular helpers undergo a number of checks to ensure they are suitable to work with children. This includes criminal record checks (DBS checks) from the Disclosure and Barring Service. Teachers are also checked to see if they are prohibited from teaching.


Access into the school is restricted. Visitors must sign in and are not allowed to be left alone with children. Parent helpers must also undergo checks before they are allowed to work with children.


All staff receive child protection training at least once a year and aware that they have a personal responsibility to ensure they report and record any events that indicate a child might be at risk of abuse.


All new staff receive an Induction Pack and an Induction Programme/briefing meeting that covers key policies regarding keeping children safe. Staff or volunteers are not allowed to exchange personal information with pupils or discuss events witnessed in school regarding children with parents or members of the public without the permission of the Headteacher.


It is the school’s statutory duty to report any member of staff who is deemed unsuitable to work with children regarding a child protection matter to the relevant authority.




Entrance to the school is via the front door which has an electronic door release. There is an additional internal electronic security door which can only be opened by a member of staff.


Children are not allowed to open the internal security door or let visitors into the main part of the building.


The ‘side gate’ is used by the children to enter and exit the school and is controlled by an electronic security system and can only be opened by a member of staff. This gate is locked at all times to minimise the risk of unauthorised access and to prevent children leaving the premises.


The car park gate is closed at 8.35 am and opened after 3.15pm. Members of staff who need to exit the car park between these hours are asked to close the gate immediately afterwards


All teachers lead their class to the front of the school at the end of each day and ensure that no child is handed over to an unfamiliar adult.


Children whose parents are late are not allowed to go home with other parents unless the school has been contacted by the child’s parent or carer.


Children whose parents arrive late at the end of the day are sent back inside the school and wait in the school reception area for their parents to arrive.


A member of staff is posted on the gate at the end of the school day to monitor who each child is going home with.



Administering First Aid or Medication


Some children may have an accident or injury at school that requires First Aid treatment or feel unwell at school. We have a whole school approach regarding the administration of First Aid and dealing with children who are unwell. These can be seen within our Policy Document : Children with Medical Needs

and Administering First Aid.


The Headteacher ensures that the number of staff deemed appropriate have received recent or updated First Aid training.


Emergency Arrangements (potentially more serious injuries)


Upon being summoned in the event of an accident, the first aider/appointed person takes charge of the first aid administration/emergency treatment commensurate with their training.


Following their assessment of the injured person, they administer appropriate First Aid and make a balanced judgement as to whether there is a requirement to call an ambulance or to contact the child’s parents or emergency contacts and advise them to take their child to Accident and Emergency at the local hospital. In this case, the closest hospital would Broomfield, Chelmsford.


Hygiene Infection Control


All staff take precautions to avoid infection and must follow basic hygiene procedures. Staff have access to single- use disposable gloves and hand washing facilities, and should take care when dealing with blood or other body fluids and disposing of dressings or equipment.


Children Requiring Daily Long Term Medication


This group includes pupils with a long term condition requiring regular medication. The two biggest categories within this group would be pupils with Asthma and those with ADHD.


This category also includes pupils who, because of an existing medical condition might have an emergency episode which could put their life at risk and so would demand immediate attention. The main groups here would be those with severe epilepsy, diabetes and anaphylaxis due to allergies.


Depending on the severity of their condition these children might require a Care Plan, which itself may reveal the need for some school staff to have further information about a medical condition or specific training in administering a particular type of medication or in dealing with emergencies. In these instances, school staff will never give medication without appropriate training from health professionals.


For children with significant medication needs an individual programme of training will be devised. All training is regularly reviewed.



Reporting welfare and safety concerns


If an adult in the school has a concern about a child protection matter or a health and safety issue, they should see the Headteacher because the Headteacher has overall responsibility for Child Protection and the health and safety of everyone on the school site.


In the absence of the Headteacher, concerns should be raised with the Headteacher’s Deputy.


If both are absent, a member of the Office staff will offer details on how to contact the Headteacher or Headteacher’s Deputy or alternatively, the Chair of Governors who can refer you to the nominated governor for Child Protection.


Children are offered opportunities to discuss concerns openly through weekly class circle time, school council or anonymously or other through a class Worry Box.


Adults working in the school are asked not to give any personal information to any pupil, for example their own address, telephone number, mobile number or e-mail address. This includes social networking sites e.g. Facebook, Twitter.


Adults working in the school are asked not to accept or respond to a pupil attempting to give them personal information, for example their address, telephone number, mobile number or e-mail address. This includes social networking sites.


Adults working in the school are asked not to pass on confidential information including phone numbers, addresses, or details regarding a child’s educational attainment to any other parents or visitors.


Adults working in the school are aware that any physical contact with children should be the result of carrying out professional responsibilities e.g. administering first aid, assisting them with learning a new skill, comforting a distressed child etc.


When a child needs to be washed or changed, where possible a second adult is informed and where possible they are asked to be present.


Teachers  ensure that all voluntary ‘helpers’ have understand  the safe practice procedures in this leaflet  and help parents to adhere to them .


Adults working in the school are aware that professional dialogue may be overheard by pupils, be misinterpreted and be passed onto adults or other children outside school.


All school trips and visits off-site undergo thorough risk assessments. The organiser is responsible for these and completed risk assessment forms are approved by the Headteacher.


Teaching staff and group leaders are responsible for identifying risks and control measures and completing Risk Assessment Forms. These must be approved by the Headteacher.





All parents are asked to inform the Office before 8.45am if their child is to be absent. If a child is absent and the school has not been informed, the school follow up this absence with a phone call.


We need to check why a child is not in school because a child might be at risk of significant harm or abuse in their home environment or on the way to school.


If a parent is late picking up their child at the end of the day, the child should not go home with another adult/parent unless the school has been informed.


Children are not left unsupervised at the end of the day if their parent or carer is late. Children are asked to wait inside in the reception area if they are waiting for their parents.


Parents are asked to inform the Headteacher if they have any concerns of a child being physically, emotionally, sexually abused or neglected.


Photographs or videos of children are occasionally taken to support the curriculum or to celebrate children’s success. Parents are asked to sign a permission form when their child starts school. Members of staff should check office records if in doubt.


This is because some children might be at risk of significant harm and abuse and do not wish to expose their potential whereabouts to a former abuser.


Parents, volunteers and staff who offer transport for after school events and trips, are asked to provide the Office with a copy of their fully comprehensive car insurance. No child is permitted to be transported using a lap belt. Booster seats must be used for children under 135cm.




All staff endeavour to promote an ethos and culture where children, parents, staff and visitors feel at ease to raise a concern regarding the safety and welfare of the children.


All staff or volunteers should be aware of their duty to raise concerns about the attitude or actions of colleagues towards children. If necessary, they should speak to the Head teacher, Head’s Deputy, the Chair of Governors regarding their concerns.


All issues, concerns or referrals are recorded in line with the school’s Safeguarding children and Child Protection Policy.


The school has a responsibility through the Designated Safeguarding Lead to communicate with partner agencies in relation to safeguarding children e.g. the Education Welfare Officer, school nurse, Police etc


The school operates Safer Recruitment Procedures. This means the school checks that each candidate is suitable for working with children.


Suspected Child Abuse


Where the school perceives there is a risk of a child being abused, the school has a statutory duty of care to inform the relevant authority. This will involve a referral to Essex County Council. In many cases this will initiate involvement from Social Care.


If a parent suspects another child is being abused, the parent may wish to make a direct referral but may wish to seek advice from the school’s Child Protection Co-ordintor. This is the Headteacher.


It is important that parents understand that the school has a statutory duty regarding suspected child abuse even if it occurs outside the school and in a child’s home.


When dealing with Child Protection matters, confidentiality is paramount.


Information comes from many sources and needs to be handled sensitively and discreetly.  Limiting the spread of information to the minimum number of people can help prevent this from happening.


In the interest of the child and to protect evidence, details of Child Protection matters are only shared with appropriate people i.e. Designated Safeguarding Lead. Head Teacher. Other members of staff should only be given information on a “need-to-know” basis in order for the child to receive the correct level of monitoring, support and care.


It is the responsibility of all members of staff and other adults working in the school to protect and safeguard the welfare of children in our care. This means promoting a culture where children’s safety is paramount.


Safeguarding is not just about protecting children from deliberate harm (abuse). It includes : bullying, discrimination, meeting the needs of pupils with medical needs, intimate care, site security, physical intervention etc.


Where there is suspicion that a child is being abused, this becomes a Child Protection matter.


Abuse can be : sexual, physical, emotional and neglect.


Staff will report any signs or suspicions of abuse to the Headteacher. All staff are trained in identifying potential signs of child abuse.




Racism and other extremist views that are detrimental to the well-being of individuals is not tolerated.


The Stephen Lawrence Inquiry Report defines a racist incident as :


“Any incident which is perceived to be racist by the victim or any other person”.


According to the Home Office Code of Practice, this definition should be used by all agencies, including schools. It includes physical assault, intimidation, verbal abuse, inappropriate remarks, jokes, graffiti, written comments, ostracism and damage to personal property.


All racist incidents are reported to the Headteacher,  investigated and appropriate action taken if necessary.


Prevent Duty


The Prevent duty is the duty in the Counter-Terrorism and Security Act 2015 on specified authorities, in the exercise of their functions, to have due regard to the need to prevent people from being drawn into terrorism.


In order for schools and childcare providers to fulfil the Prevent duty, it is essential that staff are able to identify children who may be vulnerable to radicalisation, and know what to do when they are identified.


Protecting children from the risk of radicalisation should be seen as part of schools’ and childcare providers’ wider safeguarding duties, and is similar in nature to protecting children from other harms (e.g. drugs, gangs, neglect, sexual exploitation), whether these come from within their family or are the product of outside influences.